Administrative Assistant

>POSSIBLE SALARY RANGE: R98,029 – R180,000**

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KEY RESPONSIBILITIES:

Support office efficiency by organising meetings, typing documents, and updating computer records.

What does an administrative assistant do?

In many organisations, Administrative Assistants are at the centre of co=ordination of tasks, diaries, meetings and reports. Administrative Assistants should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Greet and assist visitors.

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

Prior administrative experience.

Excellent computer skills, especially typing.

Multilingual may be preferred or required.

Desire to be proactive and create a positive experience for others.

What you’ll be doing: This position is required by large and small businesses in all sectors. Typical day-to-day responsibilities include:

Greeting visitors to the office
Organising staff meetings, and taking notes during the meeting
Arranging travel for staff members
Updating computer records
Typing, printing, filing, and ordering replacement stock
Answering phone, email, and social media enquiries

Career progression: This position could lead to supervisory or managerial roles. Further training could lead to other departments or specialisations. You may decide to develop yourself with administrative assistant certification such as CAP or CAA.